The QuotePrep system, end-to-end.
A walkthrough for auto shop owners: what's broken about today's intake, how GarageFlow QuotePrep fixes it, who it fits, and how the founding pilot works.
Intake is where shops bleed time and revenue.
Missed calls
Customers call mid-job, hit voicemail, and quietly call the next shop down the road.
Vague quote requests
"How much for brakes?" — no year, no symptoms, no photos. Hours wasted on back-and-forth.
Slow responses
By the time you reply, the customer has already booked elsewhere or googled a YouTube fix.
Bad intake
Front-desk notes are scattered across texts, sticky notes, and DMs. Nothing's quote-ready.
Six steps from messy request to quote-ready job.
Customer intake
Branded intake link captures vehicle info, symptoms, photos, urgency, and appointment preferences.
AI triage
The assistant classifies the request and identifies the likely service category.
Missing-info questions
It asks the one or two follow-ups needed to make the request quote-ready.
Quote-ready summary
A structured draft lands in the shop's review queue — never sent automatically.
Shop approval
You approve, edit, or request more info. Final pricing always comes from your team.
Follow-up + tracking
Reply templates, appointment requests, and weekly metrics — all in one dashboard.
Any shop that takes repair requests.
Everything you need to run quote-ready intake.
No new hire. No new phone system. Just a tighter intake loop your front-desk and techs both trust.
- Branded customer intake link
- Guided customer flow (vehicle, issue, photos, urgency, appointment)
- AI service-writer assistant
- Quote-prep dashboard
- Approval queue with draft replies
- Follow-up reply templates
- Weekly metrics summary
$497 setup + $297/mo for the first pilot shops.
A hands-on rollout for a limited number of independent shops. We tune the intake to your service mix and review the first weeks of drafts together. The shop owns and approves every message and final estimate — always.
Your shop stays in control.
QuotePrep is a drafting tool — never a decision-maker on safety or final pricing.
Never sends final pricing without shop approval
Drafts sit in your review queue. Nothing reaches the customer until your team approves it.
Never diagnoses safety-critical issues as safe to drive
Brakes, steering, suspension, leaks, overheating — these get flagged for human follow-up, not green-lit by AI.
Flags urgent issues for human follow-up
High-urgency intake jumps the queue and shows a clear warning on the customer side to wait for shop guidance or arrange towing.
How a pilot shop gets live in ~2 weeks.
A simple, hands-on rollout — no rip-and-replace, no new CRM, no new phone system.
Discovery call
Walk through your current intake, services, and labor assumptions. Agree on a pilot scope.
Shop setup
Configure profile, services, disclaimers, approval rules, and safety flags in the setup wizard.
Soft launch
Branded intake link goes live with a small batch of customers. Drafts land in your review queue.
Tune & review
Weekly review of drafts and approvals together. Tighten ranges, language, and routing as you go.